We are hiring:

Job title: Exam Officer

Number of positions: 1

Deadline: Friday, February 21st, 2025

 

Job Brief:

The Exam Officer plays a crucial administrative role in supporting the Head of Exams with all aspects of exam coordination. This includes organizing documentation, maintaining records, handling communication, and providing logistical support to ensure smooth execution of exams.

Duties and Responsibilities:

1. Administrative Support:
   • Prepare and maintain accurate records of student exam entries, results, and other exam-related data.
   • Organize and manage the filing system for all exam documentation, including exam schedules, student records, and communication with exam boards.
   • Assist in preparing and distributing exam timetables and notices to students and staff.
2. Communication and Correspondence:
   • Serve as the point of contact for students, staff, and external exam bodies regarding exams and related issues.
   • Handle general inquiries via email, phone, or in-person regarding exam dates, locations, procedures, and regulations.
   • Assist with the distribution of exam-related information, including results, special arrangements, and any changes to exam schedules.
3. Exam Arrangements:
   • Ensure exam instructions and procedures are clearly communicated to students and invigilators.
   • Coordinate logistics for any special arrangements or adjustments required for students with disabilities or learning needs.
4. Results Management:
   • Assist in the preparation and distribution of exam results and certificates.
   • Maintain accurate records of student results, ensuring that any discrepancies or issues are promptly addressed.
5. Record Keeping and Data Entry:
   • Maintain and update student exam records and related documents.
   • Enter data accurately into exam management system.
   • Support in the preparation of reports related to exam outcomes and administrative processes.
6. Support During Exam Sessions:
   • Assist the Exam Officer in overseeing the smooth operation of exam days.
   • Help ensure that invigilators have all necessary materials and information to conduct exams.
   • Maintain calm and professionalism in handling any immediate issues that arise during exam periods, such as student queries or technical difficulties.
7. Confidentiality and Data Protection:
   • Ensure all student and exam-related information is kept confidential and stored securely.
   • Adhere to all data protection policies and regulations regarding the handling of student records and exam materials.

Requirements:

Educational Qualifications:

• A Bachelor’s degree in any field is accepted.

Skills and Competencies:

• Strong organizational and time-management skills, with the ability to manage multiple tasks simultaneously.
• Excellent with Excel Skills
• Ability to work well under pressure, especially during busy exam periods.
• Good problem-solving skills, with the ability to manage unexpected issues as they arise.

 

If you are interested, please send your documents (CV, certificate, Transcript, etc.) to: Hr@just.edu.so

NB: priority is given to JUST graduates.

NB: Please indicate the position you are applying for in your Email subject