We are hiring:

Job title: Exam Officer

Number of positions: 1

Deadline: Saturday, October 28th, 2023

Qualifications and requirements

• Bachelor Degree or an equivalent.
• Provide secretarial support to the exam and academic departments of the university
• Carry out administrative duties relating to all aspects of examination entries and results
• Maintain and update the filing system of the office
• Ensure that all necessary stationery and materials and other requirements are provided for examinations
• Prepare exam room seating plans /layouts for each examination
• Collect examinations and results entries from the faculties.
• Update the diary and the exam board timetables with forthcoming exam dates
• Assist the Head of Examinations in ensuring that the correct number of exam papers arrive in time and are securely stored.
• Support the Head of Examinations by checking, labelling and sealing exam papers ready for posting.
• Co-ordinate the team of invigilators, with the support of the lead invigilators, including recruitment, training, management and deployment of invigilation staff.
• Make appropriate timetabling and room arrangements for exams and ensuring proper invigilation of the examinations is put in place.
• Ensure that all examinations start and finish appropriately in line with examination regulations including the conduct of any on-line examinations.
• Assist with the Post Examination Services such as requesting re-marks and appeals.
• Assist teaching staff or students with any queries relating to examinations
• Deal with telephone calls relating to examinations enquires.
• Ensure that pupils are given all the necessary relevant information about examination entries, the dates and times of the examinations
• Initiate appropriate correspondence with and responding appropriately to correspondence from other universities.
• Seek ways of improving quality in all aspects of the office work
• Additional tasks and projects assigned by the HR Officer or your supervisor.

If you are interested, please send your documents (CV, certificate, Transcript, etc.) to: Hr@just.edu.so

NB: priority is given to JUST graduates.

NB: please specify the position you requested in your title.